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Intuitive annotation and commenting make it easy for your team to provide clear feedback on all types of creative content. Moving the content review process from email or hard copy printouts to Online Proofing improves the speed, clarity and quality of feedback.

Prefer to see Online Proofing in action?


Watch our short movies and learn the basics in a few minutes.

Feedback and decision making proces


The core functionality of Online Proofing is of course collecting feedback. This video shows how it’s done.

0:34 min

Working with multiple versions


Comparing versions is one of the benefits of Online Proofing. It’s an easy way to see how alterations executed.

0:56 min

Keeping an eye on the progress


Within the tab Proof Details you can keep an eye on the progress. Each reviewer has a circle around his or her initials. These circles will fill, and indicate the current step the reviewer is at.

0:29 min

Additional tools


In the project detail menu you can see the progress per person. The quarter circles around the avatar change color as they progress in the process.

1st quarter – The invitation mail has arrived successfully.
2nd quarter – The file has been opened and viewed.
3rd quarter – Comment / feedback has been left.
4th quarter – This user has submitted a decision. (Approved or Changes Required)

Send feedback to the studio

Once your feedback has been added to the file, it can be returned to the studio. At the top of the screen you will find the button “submit decision”. If you click on this, you will see three choices.


Approved. Indicates that the file is approved without any adjustments.

Changes required. The file is not yet agreed and the feedback can be processed.

Decision pending. As long as you have not made a choice, the button pending is selected.


The studio will be notified as soon as you have made a choice.

Choose the right tool

1. The text tool. Allows you to select text. Additional text options will also be available as soon as you select them. (see 7 to 11 below)

2. Freehand. Can be used to draw any shape, useful with complicated feedback.

3. The line. Draws a straight line, ideal for crossing text or large areas.

4. The arrow. The best choice to indicate movement. For example, if something needs to be moved to a different location on the page.

5. The circle. This tool is often used to indicate an area.

6. The rectangle. This tool is also often used to indicate an area.


Tip: You draw multiple shapes for one piece of feedback. Example; the same piece of feedback for multiple images on a page.

Working with the text-tools

7. Text selection. The standard choice for selecting text.

8. Replace text. If replacement text has to be provided instead of the selection. This text will automatically be added to the comment.

9. Delete text. If the selected text needs to be deleted. This text will automatically be added to the comment.

10. Add text. If additional text needs to be added to the selection. This text will automatically be added to the comment.

11. Copy text. Copies the selected text to your clipboard, which can then be pasted with CTRL+V.


If you don’t want the tool to automatically add text in the comment section, you could deselect “Insert tags as I highlight”.


To gain insight into the actual dimensions.

Project details

This opens a menu with more information about the project.

Download PDF

Download the original PDF file.

Set up notifications

If you feel that you are informed too much or too little, you can adjust your preferences with this button.

Compare versions

This allows you to compare versions side by side. This way you can easily see what the comment was or what has been changed.

Do you have any questions or would you like some more information? Don’t hesitate to contact us!